Archive Search Room Regulations

Archive Search Room Regulations

  • Access to the Search Room is by a valid Kent Libraries ticket, this will be enabled for use in the Search Room. You need to provide identification proving your name, current address and signature.
  • All bags, briefcases, coats, folders, documents wallets etc. need to be placed in the lockers provided.
  • Access to archives and some local studies books is available during normal opening hours, provided they are catalogued, in reasonable state of repair and not affected by statutory closure periods or restrictions imposed by the owners.
  • Documents are produced once you have completed a request slip. Please complete one slip per item. You may order up to 3 documents at a time; this also applies to orders by telephone or email.
  • If a document has been digitised or microfilmed, you will be ask to use the copy rather than the original to prevent wear and tear of fragile material
  • Documents will not be produced within 60 minutes of the office closure and documents should be returned 15 minutes before closure.
  • You will be asked to read the handling guidelines before consulting documents in the Search Room.
  • Please do not take food, drink, erasers or pencil sharpeners in the Search Room.
  • Mobile phones cannot be brought into the Search Room, unless you have purchased a camera licence and turned it to silent mode.
  • Please only write with pencil (preferably 2B) and do not write on or trace directly from documents.
  • The Search Room is a quiet area for the study of documents; please keep noise to a minimum.
  • Please keep documents in the original order they are given to you in.
  • We can supply printouts and digital copies for personal use and private study. Or, you can buy a camera licence to take your own photographs. Please ask a member of staff for charges.
  • If you wish to publish or reproduce any material from the collections you need to ask for specific permission. Many of our collections are deposited and owned by individuals or organisations who need to give their permission for copies to be taken and used. Some material cannot be copied for data protection reasons, or because of its format & condition.
  • We apply relevant closure periods to records which contain sensitive personal information, so these would not be available to consult. You can apply to view some of these records and any requests will be dealt with by KCC Information Resilience & Transparency Team. If you are the person who is mentioned in the records we would normally provide access for you to consult your own record.
  • Use made of personal data contained within documents must be in compliance with the Data Protection Act 1998. You cannot make the results of your research available in a form that identifies any data subject without the consent in writing of the data subject or the data controller.